Laura Slingo 
Here's a sample offer letter acceptance email to help you get started
Understanding how to write a job acceptance email is crucial for starting your new role on the right foot. Even if you've already spoken with your future employer about the offer, a formal email helps make things official and keep everyone on the same page. Read our guide on writing a job offer acceptance email, complete with a template and example, to ensure you hit all the right notes as you begin your new role.
What is a job offer acceptance email?
A job acceptance email or letter of acceptance is a formal way to confirm that you're accepting the job offer.
Even if you've discussed the offer verbally, sending a written confirmation is a good practice for clarity and record-keeping.
The acceptance email is best kept brief, but ensure it includes the following key details:
-
Thank the employer for the opportunity
-
Clearly state your acceptance
-
Confirm details like the job title, start date, and any other important terms
What it means to accept a job offer
When you accept a job offer, you agree to all the terms in the offer letter or verbal agreement, including the job title, salary, responsibilities, working hours, employee benefits, and other key details.
Before accepting a job offer via email, thoroughly review the contract and the offer email to ensure the terms meet all of your needs. If you have any questions or concerns, such as negotiating your salary, now is the time to address them or make a counteroffer.
It's perfectly acceptable to take some time to consider the job offer. A timeframe of 24 to 48 hours is generally acceptable for making your decision.
How to write a job offer acceptance email reply
Once you're happy with the contract terms and have completed the final negotiations, you can begin crafting an email to accept the job offer. Here are six things to include:
1. Use a clear subject line
A clear and concise subject line is crucial so that the recipient understands the intent of your email.
A good example of a job offer subject line is “[Your Name] – Job offer acceptance.”
However, if you're replying to a job offer email from the recruiter, the subject line is likely already clear. Decide whether you need to adjust for clarity or if it's fine as is.
2. Address the recruiter
Your job offer acceptance email should address the recruiter or HR professional you've been speaking with. If you've talked to multiple recruiters, check the offer letter or email. You need to contact the person who sent and signed the offer letter.
When addressing the recruiter, it's best to adopt a professional tone. However, your tone will depend on the company culture.
A good option is “Hi [Name], I hope you're keeping well.”
3. Express your gratitude
Expressing thanks in your job acceptance email is crucial. While you should remain professional and keep the exclamation points to a minimum, be sure to express your gratitude and let your excitement for the role shine through.
Instead of a generic, “Thank you for the fantastic opportunity. I am excited to bring my skills and experience to [company name] and work with such a dynamic team,” personalise your message by mentioning specific conversations, how your skills align with the role, or your eagerness for upcoming projects.
A personal touch makes your gratitude more genuine and memorable.
4. Formally accept the job offer
The key part of a job offer acceptance email is to accept the offer. This part doesn't need to be complicated. It can be as simple as, “I'm writing to formally accept your offer for the position of [Job Title] at [Company Name].”
Mentioning the job title and company name ensures that both you and the recruiter are on the same page about the specific role you're accepting and the organisation you're joining, especially if multiple offers were discussed.
Adding these details helps create a formal record of your acceptance, which is useful if questions or clarifications arise later.
5. Confirm the terms of employment
As part of accepting the job offer, you should also state and accept the terms of employment you're agreeing to. You could list them all or cherrypick a few, such as your salary, location, and start date.
For example, you could write, “I'm writing to formally accept your offer for the position of [Job Title] at [Company Name]. I confirm that the annual salary of [Salary], the position's location at [Location], and the start date of [Start Date] are all in agreement, and I am excited to begin this new role.”
Confirming the terms of employment creates a formal record, ensuring clarity and protecting you if questions come up later.
6. Proofread thoroughly
Before sending your acceptance email, take the time to proofread it carefully. In addition to checking for typos and grammatical errors, make sure the message is clear and concise, avoiding unnecessary wording.
Use tools like Grammarly for a final spell check, or ask a friend or family member to review it. Their fresh perspective can help ensure your email is polished and professional.
Job offer acceptance email template
Here's a template you can follow when you intend to accept a job offer via email:
Subject: [Your Name] – Job Offer Acceptance
Hi [Recruiter's Name],
I hope you're doing well.
Thank you for offering me the position of [Job Title] at [Company Name]. I'm excited about the opportunity to join [Company Name] and contribute to [something specific about the role or company that excites you].
I'm writing to formally accept your offer for the position of [Job Title] at [Company Name]. I confirm the annual salary of [Salary], the position's location at [Location], and the start date of [Start Date] are all in agreement.
Please let me know if there are any additional steps I need to complete before my start date.
Thank you once again for this wonderful opportunity. I look forward to working with the team and contributing to the success of [Company Name].
Best regards,
[Your Full Name]
[Your Contact Information]
Job offer acceptance email example
Here's a job offer acceptance email reply sample to inspire you:
Subject: Jane Doe – Job Offer Acceptance
Hi Mateo,
I hope you're doing well.
Thank you for offering me the Senior Marketing Manager position at Acme Corp. I'm particularly excited to contribute to the upcoming product launch campaign and use my skills to enhance your brand's market presence.
I'm writing to formally accept your offer for the Senior Marketing Manager position at Acme Corp. I confirm the annual salary of £75,000, the hybrid remote/office working arrangement, and the start date of 24th February 2025.
Please let me know if there are any additional steps I need to complete before my start date.
Thank you once again for this fantastic opportunity. I look forward to working with the team and contributing to Acme Corp's success.
Kind regards,
Jane Doe
Email: jane.doe@example.com
Phone: +44 123 4567 890
Crafting a strong job offer acceptance email sets a positive tone for your new role. If you're still on the job hunt, submitting your CV for a free review can boost your chances of landing your next opportunity.